How to select a software?
Software selection should follow a strict, compliant, and verifiable process.
The duration depends on the process, system, and geographical scope. You should not spend more than 6 weeks to 3 months on software selection.
The 4-step process for software selection looks like this:
- Business requirements catalogue and longlist
- RfI process and shorlist
- RfP process, fit-gap analysis, and scenario modeling, including business case creation
- Recommendation and decision
Followed by contract negotiation and signature.
What are best practices?
The business requirements catalog should contain
- Legal and regulatory requirements, e.g., E-Invoicing, DORA in terms of Financial Services,
- Requirements that are mapped differently in different software packages.
Banal requirements, such as it must be possible to create a customer, should not be considered.
The shortlist should not contain more than 4 providers.
The scenarios should not be modeled based on more than 6 criteria, namely coverage of the required functionality, extensibility, integrability, costs, risks, and usability.
The business case should include benefits.
How we can help
- Adhering to a strict, compliant, and verifiable process
- Providing a requirements catalog with requirements, legal and regulatory specifications, from which requirements are selected, but not defined from scratch
- Providing accelerators and templates, e.g., RfI and RfP documents, business case, and many more that need to be adapted, but not created from scratch
- Carrying out a fit-gap analysis
- Providing a benefits catalog from which the benefits are selected
Can you do this yourself?
Yes, but with us you will be faster, more effective, and more cost-effective.